International Travel
Interim Policy During COVID-19: WWU COVID-19 Travel Advisory
As this is a dynamic situation, this policy will be updated periodically.
Travel Checklists
Group travel is defined as having two or more non-related participants.
Personal Travel
Employees and their dependents, who are covered under the WWU health plan, are eligible for reimbursement on Short-term Travel Insurance, up to $250 per family per academic year.
First, check out the Summary of Coverage to learn what coverage is available and if it will meet your travel needs.
Second, visit Adventist Risk Management to create an account and order your travel insurance. Note: only basic coverage is eligible for reimbursement.
Finally, submit your payment receipt and travel application (provided after checkout) to the HR office for review. Once approved, you will receive reimbursement through our accounts payable process.
Walla Walla University-Sponsored Travel
What constitutes University sponsorship?
WWU is committed to reviewing, approving, and supporting University-sponsored travel which furthers its mission and core values. Those coordinating travel are responsible for understanding and following these policies and procedures. While on University-sponsored travel, the WWU Governance Handbook, Staff Employee Handbook, and Student Handbook will be in effect.
First complete and submit an International Travel Request Application. Travel must be authorized by the Travel Proposal Committee prior to any advertising, fund raising, or making travel arrangements. Requests should be submitted a minimum of two months prior to the proposed departure date.
Other Helpful Links:
Communication Plan - Guidelines
Short-term Travel Insurance - Coverage Summary
Insurance Exclusions - International Travel Medical
Insurance Exclusions - General Liability
WWU Discrimination and Harassment Policy - Policy and Procedure
Emergency Contact Lists -In-Country Emergency Contact List & Participant Emergency Contact List
Medical Forms - Participant Medical History & Treatment Authorization
Incident Documentation - WWU International Travel Incident Documentation Form
International Travel Waiver - WWU Liability Waiver, Assumption of Risk & Release Agreement
General Travel - Tips
Country Calling Codes: www.countrycallingcodes.com
Currency Converter: www.oanda.com/convert/classic
World Clock: www.timeanddate.com